Online Application for
Indoor Winter Artisan Market

February 6 & 7, 2010 - Oracle Crossing Shopping Center

 

Please submit the below form to apply for the Indoor Winter Artisan Market.

 

Your application will NOT be complete if it does not include all of the following:

 

1. PAYMENT

2. CONTACT INFORMATION
3. DESCRIPTION OF ARTWORK AND DISPLAY

4. SIX PHOTOGRAPHS (F YOU WOULD LIKE YOUR PHOTOGRAPHS RETURNED: Include a self-addressed envelope large enough and with adequate postage to return your pictures or CD. Your images will be returned within four (4) weeks after the last festival. If an envelope is not submitted in a large enough size or with enough postage, your images CANNOT be returned.)

5. SPECIAL REQUESTS
6. SIGNED RULES AND REGULATIONS SHEET

7. SIGNED RELEASE & HOLD HARMLESS AGREEMENT SHEET.

 

 

(YOU MUST HIT THE SUBMIT BUTTON AT THE END OR YOUR APPLICATION WILL NOT BE PROCESSED)

 

 

1. SPACE FEES AND PAYMENT OPTIONS

 

$175.00  Single Space - 11ft w x 8ft d
$250.00  Double Space - 22ft w x 8ft d

SINGLE SPACE

(11 ft. wide x 8 ft. deep)              

Table ONLY or Sidewalls

Provided by Exhibitor

$175

DOUBLE SPACE

(22 ft. wide x 8 ft. deep) 

Table ONLY or Sidewalls

Provided by Exhibitor

$250

 

Please select or check the payment options that best fits your needs.

 

 


 

Download the mail in form HERE, then mail with accompanying check to:

*All checks should be made payable to SAACA.

         

            Southern Arizona Arts & Cultural Alliance

RE: YOUR NAME + FESTIVAL APPLYING FOR
7225 N. Oracle Rd., Suite 112
Tucson, AZ  85704

 

 

 

PHONE – To process your credit card over the phone, please contact SAACA at (520) 797-3959 x 8 to process your card over the phone.

FAX – Download and print the FAX form HERE, and fax back to SAACA at (520) 531-9225

 

 

ONLINE VIA PAYPAL: SEE ABOVE

Acceptance Mark


*Subject to $3 processing fee

 

2. ARTIST DESCRIPTION

Artists/Crafter's Name:

Medium:

 

 

 

Address:


 

 

Email:

Website: Vehicle License Plate: State:

 

Make: Model:

 

Would you be willing to donate a piece of artwork to the Southern Arizona Arts & Cultural Alliance for a Silent Auction or Raffle either at the festival or other SAACA event?

 

 

 

3. DESCRIPTION OF ART AND BOOTH


This information is pertinent when laying out the festival and assigning booth spaces...be as specific as possible.

 

Describe Your Art and Display: Describe ALL WORK you intend to bring. Be specific. For example: "Original paintings, prints and note cards." List all items you plan to bring and describe how you make them, including the medium, techique, and subject matter. ITEMS NOT INCLUDED IN BOOTH DESCRIPTION AND IMAGES MUST NOT BE BROUGHT TO THE FESTIVAL.

 

Price Range of Work: $

Description of Artwork:


Describe Your Display: Describe Your Display below.

 

How do you display your artwork / products within your allotted space? (Check all that apply) - NO CANOPIES ALLOWED. Requests are considered, but not guaranteed to be met.

 





Please indicate the size, quantity and dimensions of each of the above display methods in the

box below:

 

4. PHOTOS

 

Please email no less than 6 sample photos of your booth and sample art to Sam at sam@saaca.org. When sending photos and/or sample art, please include your full name, address, phone number and which Festival you are applying for. Supported formats include PDF, JPEG, EPS & WORD. 

You can send multiple emails, but no one email should exceed a combined 9 MB.


 

5. SPECIAL REQUESTS

 

Do you have any special needs or requests? (Check all that apply)

 

-

 

There will be NO electricity at this festival.

 

 

Set Up: There will be no Saturday morning due to limited lighting on site.

I need to set up between: (Check your first choice)

 

Thursday:
Friday:

 

 

6. RULES & REGULATIONS AGREEMENT: REQUIRED


Application and participation constitutes agreement and acceptance of these policies as well as specific instructions governing the Southern Arizona Arts & Cultural Alliance (SAACA) events.

• All entry fees are deposited when received for this festival.
• Artist Packets will be emailed to you and available online no later than one week prior to the festival.
• Booth Assignments will NOT be given to the artist in advance. All Booth Assignments will be given at the time of check in on either Thursday or Friday during set up.
• No refund will be given for cancellations. Once you have cancelled your booth space in a particular festival, reentry will NOT be allowed back into the same year festival. If you cancel prior to the festival, you may use your booth fee as a credit towards a future SAACA Festival up to 12 months following the cancel date.
• No commission on artist sales will be retained by Festival Management. This festival is held within Oro Valley Town boundaries. The Sales Tax is 8.1%. All artists are responsible for all sales tax from the Department of Revenue.
• Festival Volunteers will be on hand during regular festival hours to offer relief breaks for artists.
• Artists are required to occupy their booth for both days for the duration of the festival hours. Artists that leave either before or during the festival will not be invited back to any other SAACA Festival.
• Artists should arrive on time to the festival allowing for adequate time to unload and set up their materials. The Winter Artisan Market is an inside location held at the Oro Valley Market Place, therefore, artists will NOT be allowed to drive up to their space. SAACA does NOT provide set up, unloading or loading assistance for exhibitors. Exhibitors should come prepared to set up their space. ALL VEHICLES MUST BE REMOVED FROM THE DESIGNATED FESTIVAL SPACE NO LESS THAN 30 MINUTES PRIOR TO THE FESTIVAL OPENING. Citations will be given to all artists not complying with this policy with a minimum fine of $100.
• Artists MUST ONLY park their vehicle during show hours in the designated EXHIBITOR PARKING spaces. Citations will be given to all artists not complying with this policy with a minimum fine of $100.
• Intoxication is intolerable. No liquor, smoking or drugs should be in evidence at ANY TIME. Pursuant with Arizona State Law, smoking is ONLY permitted in the areas designated OUTSIDE of the festival area. Inappropriate and/or foul language will also not be tolerated. If your behavior is deemed unruly at anytime during the festival, SAACA reserves the right to eject your participation in the festival or any future festival at any time. A refund will not be given in the event of disqualification due to unruly behavior.
• Our goal is to run a show that is fun as well as profitable for us all. As important as the search for art talent is, we do not lose sight of the need for artists who are co-operative and easy to work with. No amount of talent or ability to sell will compensate for this.
• Display areas should be kept free of storage boxes, sloppy tablecloths or clutter at all times. SAACA reserves the right to make changes to an artists display at any time. Each artist is liable for their own trash within their allotted space prior to, during and following the festival. If an artist leaves their space either before, during or after the festival with any trash, the artist will be fined a minimum of $100 for clean up following the festival and do so at the risk of not be invited back to a future show.
• Special requests (e.g. location, proximity to other exhibitors, etc…) should be made on this application, but are not guaranteed or implied. Exhibitors do not have exclusivity of any one product type.
• Pursuant with State Law, scheduled Fire Department, Health Department and Building Safety Inspectors will be present on site prior to the festival to issue the final permit. Exhibitors must comply with all inspector instructions or modifications to their space and set up so that they are in compliance with pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety.
• The location for the Winter Artisan Market will be locked and secured overnight Thursday, Friday and Saturday night. SAACA is not liable for damage, theft or other destruction of artist display, product or bodily harm.

 

7. RELEASE & HOLD HARMLESS AGREEMENT: REQUIRED

 

ARTISTS NAME:

 

This agreement is entered into by and between the Southern Arizona Arts & Cultural Alliance (Producer), the sponsor of the event (Client) and the artist or craftsperson filling out, signing, and returning the application (Artist).

The Artist hereby indemnifies and holds the Producer, its agents, employees and servants and the Client, its agents, employees and servants harmless from any and all claims, including costs and attorney’s fees resulting there from, arising out of said Artist’s participation in any and all events which have been organized by or through Producer or Client. For the purposes of this agreement, the term “participation” shall include, but not be limited to, the delivery of equipment, merchandise, structures and arts or crafts to their designated location, the set up and display of any such structure and art or crafts, and the dismantling and removal of all such items from the area provided by or through the Producer or its agents, employees and servants or the Client or its agents, employees and servants. The Artist hereby expressly assumes any risk of harm to the Artist, works of art or craft, guests or guests’ property arising out of their participation and the participation of other artists or agents in any given festival organized by Producer or Client, including any risk resulting from the particular location of the space designated for them by the Producer. The Artist agrees to hold harmless the Client from any and all liability for damages to persons or property from any source. If weather, other acts of Nature, or other reasons beyond the control of the Client or SAACA causes the event’s cancellation, Artist entry fees will not be returned and neither the Client nor SAACA will be held
liable to Artists for failure of the event to take place.

This agreement shall be effective immediately upon execution and shall continue in effect for each and every festival that the Artist participates in that is organized by Producer during the current year.

 

THE WORK DESCRIBED IN THIS APPLICATION IS HANDMADE BY ME.

 

I AGREE TO ABIDE BY THE POLICIES SET FORTH BY SAACA AND THE RULES GOVERNING EACH EVENT.

 

I AGREE TO ALLOW THE IMAGES ENCLOSED WITH MY APPLICATION TO BE USED FOR SAACA’S PUBLICITY AND ADVERTISING.

 

I have read and accept the Rules & Regulations and Release and Hold Harmless Agreement above.  

 

Please Accept This Rules & Regulations and Release & Hold Harmless Agreements by typing your name in the box below.

Type your name here to Accept both Agreements:

 

 

 

Apply for the Oro Valley Arts in the Park Festival, by clicking HERE.

Apply for the Classic Car BBQ & Blues Show, by clicking HERE.

Apply for the Oro Valley Festival of Arts, by clicking HERE.

Apply for the Southern AZ Arts & Cultural Festival, by clicking HERE.

Apply for the Food, Art & Wine Festival, by clicking HERE.

Apply for the 2009 ArtsFest, by clicking HERE.

 

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